ArchEx 2025 Sponsor Resources and Support

Hello ArchEx 2025 Sponsor:

Thank you for your generous support of ArchEx 2025! This year’s program continues a long tradition of showcasing thought-provoking and inspiring work and we’re so grateful you’ve joined us as a sponsor. 

ArchEx will take place November 5-7, 2025 at the Richmond Marriott in Richmond, VA.

Please review the benefits of your sponsorship level as some items may need additional feedback or actions.

Below are a few helpful tips to ensure that you will have a great experience!

Once you are onsite, you can also get assistance at our Registration Desk in the lobby. AIA Virginia and JEMS Hospitality staff will be available and happy to help during the following times:

Wednesday, November 5th
8:00 a.m. – 6:00 p.m.

Thursday, November 6th
7:30 a.m. – 5:00 p.m.

Friday, November 8th
7:30 a.m. – 3:00 p.m.

Sponsor Benefits

Benefit

Life of the Party

Platinum

Gold

Design Competition

First Timers Breakfast

Tour Transportation

LIVE CE Presenter
at ArchEx

X

          

Present Virtual CEU at Procrastinator Series

X

X

        

Day 1: Annual Meeting and Lunch Event

1 Attendee

1 Attendee

        

Leadership Dinner Ticket

1 Attendee

          

Day 1: Keynote Exposure and Tickets

Exposure + 4 Tickets

Exposure + 2 Tickets

2 Tickets

      

Days 1 & 2: Expo Booth

X

X

X

      

Connections Reception in Expo Hall

Food by Expo Booth

X

X

1 Attendee

    

Signage Exposure

Premier Exposure/Logo

Platinum Exposure/Logo

Gold Exposure/Logo
     

Visions Inclusion

Exposure + 4 Tickets

          

15-Second Video

During Plenary Sessions

          

Social Media Mention

X

X

X

      

Logo and Web link on Event Page

X

X

X

      

Full Attendee List

  

X

X

X

      

First Timers Breakfast

        

1 Attendee

  

Attendance at 1 Tour + Logo on All 5 Tour Buses

          

X

Visions Sponsors

Benefits

Platinum

Gold

Silver 

Bronze

Visions Inclusion

6 Tickets

4 Tickets

2 Tickets

1 Ticket

Acknowledgment in Promos

X

X

X

X

Recognition and Link on Event Webpage

X

X

X

X

Recognition at the Event

X

X

X

X

500 x 100 News Ad

3 Month Blast Banner Ad

2 Month Blast Banner Ad

1 Month Blast Banner Ad

  

Exhibitor Move-in
Wednesday, November 5th 
9:30 a.m. – 12:00 p.m. All booths must be complete by 12:00 p.m.

Exhibitor Move-out
Thursday, November 6th 
2:15 p.m. – 4:00 p.m. Expo breakdown.  (ALL BOOTHS MUST BE DISMANTLED AND ITEMS REMOVED BY NO LATER THAN 4:00 P.M.)

Design Expo Hours
Expo Hall - Salon E & F

Please find additional exhibitor information here. 

Wednesday, November 5th 12:00 - 7:00 pm
Thursday, November 6th 7:45 am - 2:00 pm

Concurrent Events in the Expo Hall
Wednesday, November 5th – 12:00 – 7:00 p.m.
12:00 – 1:45 p.m. Annual Business Meeting & Lunch (Life of the Party & Platinum Sponsors only)
1:45 – 2:00 p.m. Networking break in expo hall
3:00 – 3:15 p.m. Networking break in expo hall
3:15 – 4:00 p.m. Coffee Networking: Advocacy in expo hall
5:00 – 7:00 p.m. Connections Welcome Reception in expo hall
 
Thursday, November 6th – 7:45 a.m. to 2:00 p.m.
7:45 – 8:30 a.m. Coffee Networking: J.E.D.I. and VANOMA in expo hall
10:30 – 10:45 a.m. Networking break in expo hall
12:00 – 2:00 p.m. Design Expo and Lunch in expo hall

For drayage and material handling forms, click here. 

Any materials shipped to the Hotel may not arrive earlier than Sunday, November 3rd. Boxes may be sent to the following address:

Richmond Marriott Hotel Downtown
Attn: Amy O’Donnell, AIA Virginia - ArchEx 2025, 11/5/25
[Your Onsite Contact First & Last Name + Your Company Name]
500 E Broad Street
Richmond, VA 23219

Please note the following:

  • Please note the following: If boxes arrive earlier than November 3, 2025, storage fees may be charged and will be paid by the exhibitor.

  • Please mail the tracking details once available to Mickey Riesenberg at Mickey@jemshospitality.com and we will try to make sure your boxes are at your booth prior to setting up.

  • All labels should be clearly marked and legible.
  • Please indicate box 1 of 3, 2 of 3, 3 of 3, etc.
  • Please email me the tracking details once available.